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Compliance · COMP-01

Licence, certificate and obligation register review

Keep evidence of applicable approvals, conditions, renewals and changes in one controlled register.

Download editable checklist

01 / prepare

Before you start

  • Define the legal entity, site, activity, products and state/location.
  • Assign a qualified owner to verify applicability with current authority guidance.
  • Collect existing licences, certificates, consent conditions and inspection reports.

02 / execute

Procedure

  1. 01

    Map activity

    List building use, storage type, workforce, equipment, emissions, fire systems and special products.

  2. 02

    Verify applicability

    Check each potentially applicable approval against current central, state and local authority requirements; mark uncertain items for specialist review.

  3. 03

    Capture details

    Record authority, approval number, scope, conditions, expiry, renewal lead time and evidence location.

  4. 04

    Plan actions

    Assign owner and due date for renewal, inspection, training or reporting obligation.

  5. 05

    Review changes

    Recheck applicability after capacity, layout, product, process, ownership or rule changes.

  6. 06

    Escalate gaps

    If an approval may be missing or expired, restrict affected activity as directed by the site’s responsible management/legal adviser.

03 / exception control

Stop and escalate when

  • Do not assume one warehouse licence covers every activity or product.
  • Do not present this template as a legal determination.
  • Do not wait until expiry to discover renewal lead times.

04 / verify

Ready-to-use checklist

Mark each item Pass, Fail or N/A in the downloaded CSV. Record evidence and assign a corrective action for every failure.

  • Site and activity profile current
  • Applicable approvals verified
  • Authority and approval numbers captured
  • Scope and conditions recorded
  • Expiry and renewal lead time tracked
  • Evidence links accessible
  • Change review completed
  • Open gaps assigned and escalated
Site / shift: ____________________Date: __________Checked by: ____________________Approved by: ____________________

05 / evidence

Keep these records

Controlled obligation register, approval copies, renewal submissions, inspection reports and management decisions.

Basis and further reading

This is a working template, not a certification or legal opinion. Local law, site risk assessment, manufacturer instructions and approved procedures take priority. For India-specific licences, start with the warehouse licences guide.