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Warehouse operations · WO-02

Putaway and location confirmation

Put every unit in a suitable, traceable location without losing identity, status or condition.

Download editable checklist

01 / prepare

Before you start

  • Check the receipt or transfer reference, item, batch/serial and required storage condition.
  • Confirm equipment capacity and the approved route for the load.
  • Check destination capacity, location label and segregation rules.

02 / execute

Procedure

  1. 01

    Verify identity

    Scan or read the handling-unit label against the task before moving.

  2. 02

    Select location

    Use the WMS-directed location or an authorised override; check size, load rating, compatibility and temperature needs.

  3. 03

    Move safely

    Travel by the designated route with the load stable and view clear; use a spotter only under the site procedure.

  4. 04

    Place and inspect

    Place without blocking sprinklers, aisles or exits; check the unit remains intact and accessible.

  5. 05

    Confirm in system

    Scan or record the actual location and handling unit at the point of placement, not later from memory.

  6. 06

    Reconcile exceptions

    If the directed location is unavailable, put the unit in a controlled holding location and request a documented reassignment.

03 / exception control

Stop and escalate when

  • Damaged rack, unstable pallet or questionable capacity: stop and isolate.
  • Wrong item or batch: return to an exception location; do not relabel silently.
  • Missing system confirmation: keep stock unavailable until resolved.

04 / verify

Ready-to-use checklist

Mark each item Pass, Fail or N/A in the downloaded CSV. Record evidence and assign a corrective action for every failure.

  • Unit identity and status confirmed
  • Storage condition checked
  • Location capacity and compatibility checked
  • Route and equipment appropriate
  • Unit placed stable and accessible
  • Aisle, exit and fire clearances maintained
  • Actual location recorded
  • Exception or override authorised
Site / shift: ____________________Date: __________Checked by: ____________________Approved by: ____________________

05 / evidence

Keep these records

Putaway transaction, location override reason, damage or hold record.

Basis and further reading

  • Based on warehouse process controls and the site-specific approval workflow; adapt to your WMS, products and risk assessment.

This is a working template, not a certification or legal opinion. Local law, site risk assessment, manufacturer instructions and approved procedures take priority. For India-specific licences, start with the warehouse licences guide.